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Using the Library

User’s Guide for Guests

Visitors may use the library, but only for the purpose of conducting surveys or research. Guests should contact the library in advance in accordance with the guidelines below.

Before You Visit the Library

  • After first consulting with the staff of your university library or the closest municipal library, contact the Nichibunken library in advance to inform us of your objectives, the sources you plan to use, and the day(s) you wish to visit.
  • Depending on the resource, you may need to fill out additional paperwork. Some resources may not be available. After determining whether or not you can use a particular resource, we will respond to your request and provide guidance through your library.
  • It may take time to respond to your inquiry, so plan accordingly in contacting Nichibunken.
  • You may need to make separate appointments and fill out documents in order to use microfilm, rare books, classical literature, and old materials, so make sure that you have enough time on the day you wish to use the library to make your requests.
  • Guests who wish to visit on Saturday, please also see "Saturday Service."

Necessary Forms

Please bring the following documents:

Affiliation/Status Required Documents
University faculty, graduate student Identification card
Undergraduate students, members of any other institution Reference letter from affiliated university library or institution; identification card
Private citizens Reference letter from public library; Identification card

※ Reference letters should state your objectives, the name of the material you wish to use, and the day you wish to visit.
※ Primary school, junior high school, high school, preparatory school students are not allowed to use the library.

Entering the Library

After presenting your documents at the circulation desk, please sign the visitors' log.

Main Services

This chart shows services and their availability.

Service Weekdays & Saturdays Sundays & Holidays
Reading open-Annex sources 9:00am - 5:00pm Unavailable
Catalog search 9:00am - 5:00pm Unavailable
Copying 9:00am - 4:30pm Unavailable
Reference survey 9:00am - 4:30pm Unavailable

※ Guests who wish to visit on Saturday, please refer to "Saturday Service."

Special Collections

If you wish to use special materials, take note of the following policies.

Audiovisual Materials

  • Guests are not permitted to use these sources.

Microfilm

  • Nichibunken requires applications to be submitted in advance to use its microfilm collection, and our staff will handle the materials for guests.(Guests do not have free access.)
  • Guests must make appointments in advance on days when the sources they wish to use and Nichibunken's microreaders are available.
  • Other patrons may have made prior appointments for the day on which you wish to use microfilm sources, so please plan ahead when you make your request.
  • You must contact Nichibunken in advance if you wish to use microfilm sources on a Saturday. You cannot use microfilm sources without contacting the library first.
    >> Saturday Service
  • Apply at least one week in advance to use the Prange Collection. For more details see "Prange Collection."
  • See "Copying" for information about printing from a reader printer.

Rare & Old Books

  • There may be additional procedures required in order to read or copy some sources, so you should have your university library or the nearest municipal library contact Nichibunken in advance.
  • In order to view sources designated as rare or semi-rare books, use the "Application Form for Browsing Rare Books" to apply in writing prior to your visit.
  • It may take seven to ten days to obtain permission, so keep that in mind when you make your request.

Copying (Onsite)

  • Copy fees
    Electronic copies: 10 yen/sheet
    Reader printer: 40 yen/sheet
  • Applications for copying are accepted until 4pm, and payment is due (the same day, in cash) by 4:30pm.
  • We cannot make change, so please bring coins.
  • Depending on the condition and format of the material, applications to copy special or fragile sources may be rejected, or the staff may discuss alternate options with you.
  • Please refer "Copying" for more details.

ILL (Interlibrary Loan) Services

Copies of materials in the Nichibunken Library may be obtained and original books or materials may be borrowed (for reading within your library) long-distance through your university library or a public library near you.
For details please see Interlibrary Loan Services on this site.

Copying (Rare & Old Books)

  • Depending on the format and condition of the sources, such as rare books, works of classical literature, special sources, or materials that are very fragile, Nichibunken may deny copy requests or suggest alternate options.
  • In the case of sources that have already been photographed or digitized, or sources that are available for viewing on the Nichibunken web site, patrons are asked to use those photographic or digital reproductions. Please contact Nichibunken for more details.
  • Depending on the condition of the sources you wish to use, Nichibunken will discuss with you whether or not you can bring a digital camera to the library or use a camera when viewing sources.
  • In general, photography (film/video) of special sources such as rare books and works of classical literature is contracted out to professional photographers. If you wish to use that service, please make a request using "Application for Special Copying." Please contact Library Services Unit for more details.

Saturday Service (User’s Guide for Guests)

  • In accord with the guidelines described on this page, please request Saturday access in advance. (Please note that you cannot enter the facility if you do not contact Nichibunken in advance.)
  • You must contact the library in advance if you wish to use microfilm on Saturdays. You cannot use microfilm without making advance arrangements.
  • You cannot use special materials such as rare books, classical literature, maps, and photographs. Please request permission to use such materials on weekdays.
  • Please refer "Saturday Service" for more details.

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