HOME>>Interlibrary Loan Services

Using the Library

Interlibrary Loan Services

Requests from distant locations for copying services and borrowing of original materials.

For Users at Nichibunken

For persons applying for interlibrary loan services (either requests for copying and sending materials or borrowing original materials from other libraries) from within Nichibunken, please inquire at the library reception desk or by email.

For Users outside Nichibunken

Copies of materials in the Nichibunken Library may be obtained and original books or materials may be borrowed (for reading within your library) through your university library or a public library near you.
If you wish to use this service, please consult your university library or a public library near you. Please note that Nichibunken may not be able to accommodate copying or lending requests of some materials in its collection, such as those that are rare or badly damaged, but in such cases we may consult with you for alternative means of obtaining the materials.

For Interlibrary Loan Staff

When your library is a NACSIS-ILL participating library

The Nichibunken Library participates in the NACSIS-ILL network. After confirming the lending policy about our library, please submit an application via NACSIS-ILL.

When your library is not a NACSIS-ILL participating library (* such as a public library)

※ Applicants from overseas institutions, please see “■For Users Outside Japan.”

Please apply by Fax or email (no fixed form is required).
After locating the title desired in the Nichibunken collection using Nichibunken’s OPAC system, please provide the Material ID and data on the work (title, author, publisher, volume number, etc.) and give the pages for which copies are desired.
Nichibunken’s OPAC search page

  • ●Copying of books and documents
  • ※ For copying of Rare Books, Classical Works, etc., please see “Reproduction of Rare Books, Classical Works, etc.”

    Fees Copying and postage
    ※photocopying: ¥35/page (color ¥100/page); reader-printer scan: ¥40/page
    Method of payment Bank deposit: in the month following the copying, a bank deposit form will be sent for payment through the Sumitomo Mitsui Banking Corporation (SMBC, Mitsui Sumitomo Ginko). The name of the payer should be the name of your library.
    Requests not accepted for Issues of periodicals published within the past 3 months and damaged documents.

  • ●Lending original materials
  • ※ They may be perused only in the library

    Fees Sending postage and return postage
    Method of payment The book will be sent by pay-on-delivery parcel service; please return the materials by the Yu-Pack or Yu-mail (a simple registered mail (kan’i kakitome) services via the Japan Post service
    Lending period 4 weeks (standard period; including sending and return)
    Requests not accepted for Rare books, microfilm, audio-visual materials, reference works, serials, damaged materials, etc.

Reproductions of Rare Books, Classical Works, etc.

  • A professional photography service will be engaged for film or digital photographing of rare books, classical works, and other special materials. Please fill out the "Application Form for Special Copying". Please inquire about the details.
  • Requests for reproduction may not be accepted for materials due to their shape/size or conditions (e.g., badly damaged). We may consult with you for alternative means of complying with your request.
  • We ask users to make use of film or digital images that are already available or materials made available via the Nichibunken website. For further information, please contact the Library.

For Users Outside Japan

Copies of materials in the Nichibunken Library may be obtained and original books or documents may be borrowed (for reading within your library) through your university library or a public library near you. If you wish to use this service, please consult your university library or a public library near you.
If your library does not have a specialist for Japanese studies and the staff in charge of ILL encounter difficulties in requesting services from Japan, please ask the person in charge to contact us and we will explain the procedures. Please contact us at the address below.

For Interlibrary Loan Staff Outside Japan

Handling of interlibrary loan requests differs depending upon the state of preservation of the materials requested, the number of pages, the method of sending, and the method by which payment can be arranged. Each case is handled on an individual basis, so please consult about the details by contacting us at the address below.
Payment for participation in OCLC WorldShare ILL may be arranged through IFM. Please see the following for details.

OCLC WorldShare ILL participating libraries

The Nichibunken Library is an OCLC WorldShare ILL participant (IFM payments enabled). After reviewing the terms of lending policy, please submit a request at OCLC WorldShare ILL.
Our OCLC symbol is “IRCJS.”

    Please be aware of the following points:
  • Do not submit a request for a journal issue (volume/number) that is not in the Nichibunken Library collection (please confirm holdings via OPAC (http://tosho1n.nichibun.ac.jp/?lang=english) in advance).
  • If there is a copy of the desired document or book in a library in your country, submit a request to that library before requesting from Nichibunken Library.
  • Out-of-print or difficult-to-obtain materials may be lent in the form of a reproduction, based on the terms of the Japanese Copyright Law. Please consult us for details.
  • For payments via methods other than IFM, please contact us for details.
  • There may be some interruptions in service (extended holidays, fiscal year-end, and absence of person in charge).

●Copying of books and documents
Fee: Copying fee + postage
(photocopying ¥35/page (color ¥100/page); reader-printer scan ¥40/page)
Requests not accepted for: Issues of periodicals published within the past 3 months and damaged documents.
※Fees for reproduction of rare books, classical works, and other special materials may vary; please consult us for details.

●Lending original materials
※Use of these materials is restricted to the premises of your Library
Fee: Postage (mailing by EMS express post)
Lending period: As a rule 4 weeks (including the sending period)
Return: Materials should be sent using a service that provides tracking of the package.
Requests not accepted for: Rare books, microfilm, audio-visual materials, reference works, periodical publications, large-format books, damaged materials.

Contact Us

International Research Center for Japanese Studies
Library Services Unit (Shiryo Riyo Kakari)
3-2 Goryo-Oeyamacho, Nishikyo-ku, Kyoto 610-1192 JAPAN
Tel: +81-75-335-2066
Fax: +81-75-335-2093
E-mail: riyou@nichibun.ac.jp